Receiving & work scope
Agree receiving units, storage period, photography, counting, inspection, repacking, bagging and labelling tasks before suppliers send cargo.
AT OUR WAREHOUSE
Guangzhou consolidation
Bring supplier arrivals into one replenishment plan. Guangzhou receiving, consolidation and packing prepare goods for the agreed US route; US stock receiving and order fulfilment are planned as separate stages.
Service overview
- Best suited to
- Multiple suppliers / sellers / personal purchases
- Information to prepare
- Arrival notice, order references and packing instructions
- Delivery scope
- Receiving, checks, photos, packing and storage agreed in advance
SHIPMENT REQUIREMENTS
- Contact the team for the receiving address and arrival reference before sending goods.
- Reconcile received, held and approved-for-release items.
- Agree consolidation, repacking, labelling and inspection scope first.
- Re-measure final packed dimensions and weight before confirming transport.
SHIPPING PROCESS
Shipment workflow
- 01
Pre-alert and receiving
- 02
Record received goods
- 03
Consolidate and prepare
- 04
Approve and dispatch
SHIPMENT PREPARATION
Cost factors
Ask the team to identify included charges, excluded charges and the point where delivery responsibility ends.
Packing & transport separately
Confirm labour, materials and storage separately from outbound freight. Consolidation can change packed dimensions; compare the final transport quote after remeasurement.
Handover responsibilities
Supplier → receiving record
Use the confirmed Guangzhou address and arrival reference. Reconcile expected and received goods, damage / shortage observations and items to hold with the team.
Approved list → outbound transport
Approve the items to combine, packing work and release list. Keep held items separate. Confirm outbound documents, final measurements and any US partner warehouse receiving service.
Cargo acceptance review
Share the exact product, material / use and packing details. Batteries, liquids, powders, magnets, food, cosmetics and wood packaging need service-specific review; a product category alone does not confirm acceptance.
Special cargo requirementsRelated preparation tools
SHIPMENT ENQUIRIES
Discuss your shipping requirements
Share your goods, packed dimensions and destination. Our team will outline the available services and charges.
Related resources
Use these guides to prepare your service brief and agree the next steps.
These articles are available in English.
- English guide
Who owns each US warehouse handover? A responsibility checklist
Assign receiving, discrepancy review and release decisions before goods move.
Read guide - English guide
China direct shipping or US stock: compare the same fulfilment scope
Compare both routes with the same goods, order pattern and return responsibilities.
Read guide - English guide
Prepare repeatable China–US partner batches
Connect merchant references, physical handovers, exceptions and billing across recurring shipment batches.
Read guide
Supplier receiving and release instructions
What should each supplier include with a Guangzhou delivery?
Confirm the receiving address and reference with us first. Share the supplier order, domestic tracking number, expected cartons and product units, together with the requested handling.
Can some goods be held while others are sent onward?
Identify the items and quantities to hold or release, the destination and your timing requirements. We will confirm the handling plan and release list before dispatch.
What if the received quantity differs from my list?
We record the agreed receiving checks and review differences against your expected list. Confirm the next action for affected goods before release; detailed product inspection needs a separately agreed scope.
Does a CBP proposal replace my shipment document checklist?
Ask your importer or broker to confirm the current documents for the actual goods and entry route. The September 2, 2026 supply-chain visibility notice is a preliminary rulemaking proposal; its December 1 comment deadline is a consultation date. Keep the agreed shipment checklist and document owners together.
Supplier samples and the receiving check
Connect the approved reference to the purchase order and agree the actual inspection scope before goods arrive.
Does approving a supplier sample mean the bulk delivery has passed inspection?
The approved sample provides a reference. Keep its identifier and specification version with the purchase order, then agree which incoming units and characteristics will be checked. A completed check and the merchant’s decision about the goods need their own records.
Can receiving photographs stand in for an agreed product test?
Photographs document visible observations. If the decision requires composition, performance or another tested property, agree the method, provider and report needed. Confirm receiving observations, specialist checks and release instructions as separate parts of the actual scope.
Agree the logistics partner batch
Keep a separate merchant reference and a named decision contact within a shared transport batch.
What should a logistics partner prepare for the first China–US batch?
Prepare merchant and order references, goods and packing details, expected quantities and the proposed handover teams. Agree the file format, release authority, exception contacts and billing basis in the cooperation brief. Reconcile each agreed batch with actual receiving and dispatch records, and record any differences for review.